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July 21st-23rd, 2017

DoubleTree by Hilton Williamsburg, VA

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Vendor Registration

2017 Vendor Registration – OPEN 8/14/2016 at 7pm eastern!
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Please read the COMPLETE rules and policies regarding the Scares That Care Charity Weekend on the Ticket Leap Vendor Registration Page.

If you have any Vendor related questions or concerns, please contact brian.novak[AT]scaresthatcare.org BEFORE registering for the event.

Click HERE To Reserve your space!
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VENDOR TABLE OPTIONS

Option 1: First Floor Ballroom – $250.00 each table with discounts for three or more tables. Electricity is available for an additional fee of $25 for the weekend in the ballroom.

Option 2: Second Floor Complete Vendor Room – Price varies by room size; see ticket descriptions for pricing and room dimensions. There is no extra charge for electricity on the second floor. You will get a single room with lots of extra space for other items that you might need to bring for your set-up. These rooms are ideal for special set-ups such as a tattoo artist, green screen photographer, or fortune teller/tarot card reader. You can even team up with some buddies to populate the room. The number of tables included in your room is noted under that particular room option. If you need extra tables, they may be purchased at $35 each. The extra table option is available ONLY for a full room purchase. Please note that the extra tables do not come with extra vendor passes. A full room purchase comes with TWO vendor passes included. Extra passes are available at half price as usual (limit 2).

Option 3: Second Floor Mixed Vendor Area – This is for those who want a discounted vendor table in the second floor area. This entitles you to one table, two passes and electricity. The exact location of your space will then be determined as sales progress.
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The Vendor Area will be open for business:
Friday from 5:00pm – 10:00pm
Saturday from 10:00am – 7:00pm
Sunday from 11:00am – 5:00pm

Event Location:
Double Tree by Hilton Williamsburg (formerly The Williamsburg Hotel and Conference Center)
50 Kingsmill Rd
Williamsburg, VA 23185
(757) 220-2500
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Vendor Pre-Show Set-up:
Vendors MUST check in at Event Registration and receive their wristbands BEFORE starting to load in to the vendor area.
Thursday from 7:00pm – 10:00pm (Event Registration closes at 9:30pm)
Friday starting at 11:00am (Please complete your load in and clear the floor of obstructions by 4:30pm)

Vendors are allowed into their areas 30 minutes prior to opening time on Saturday and Sunday.

Vendors will be happy to know that the loading area consists of 2 large openings at STREET LEVEL! Walk right in from the Parking Lot to the First Floor Vendor Room. (Second Floor Vendors will need to use the elevator or stairs from the first floor.)


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Original 1st year (2014) vendors notes:
If you have been a recurring vendor since our very first show (2014); you will receive a 15% discount code as a thank you for attending our first event and your continued patronage. Check your email for a message from our Event Floor Manager, Brian Novak. The email contains a unique code that will allow you to book your vendor space with a 15% discount. That unique code MUST be entered during checkout to get the discount and cannot be added after your order is placed. This code will ONLY be honored for those vendors who purchased vending space at our first show and continue to be a recurring vendor at our event. This code should be entered at checkout by clicking “have a discount code?” (Please NOTE – If you did NOT vend with us at our first year convention, or only vended our first year, you are NOT eligible for the discount. Our apologies.) Entitled to this discount, but can’t find the email? Check your spam folder, if you still can’t find this message, reach out to brian.novak [at] scaresthatcare.org for assistance. Thanks!
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VENDOR questions? Contact brian.novak [at] scaresthatcare.org with questions
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